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Customer Service and Onboarding Advisor

Job Locations UK-Birmingham
Posted Date 6 days ago(11/3/2026 6:37 AM)
Division
Training
# of Openings
1
Brand
ICA

Company Outline

ICA_Logo_Primary_RGB

Job Title: Customer Service & Onboarding Advisor

Location: Hybrid / Birmingham - 1 Day in Office Per Week

Salary: Competitive (DoE)

Contract Type: Permanent, Full-Time

What We Can Offer You: 25 Days Annual Leave (Pro-Rata for Part-time and Fixed-Term Roles), Additional Holiday Purchase, Hybrid Working, Performance-Related Bonus, Life Assurance, Vitality Private Healthcare, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources 

 

Why do we want you?

Do you enjoy solving problems and supporting people as they get to grips with online tools?
 
At International Compliance Association (part of Wilmington plc) you’ll help customers settle in smoothly with our learning platform. You’ll walk them through first logins, help them find their way around, and answer the everyday technical questions that pop up. You’ll also play an important part in keeping our onboarding steps and learning content accurate and up to date.
 
If you enjoy a hands‑on role where you can put your people and tech skills to good use, we'd love to hear from you!

 

Please note: To complete your application, you will be redirected to Wilmington plc’s career site.  
 
At Wilmington plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked “apply”! 

Job purpose, tasks and responsibilities

You'll play a key role within our Customer Onboarding team, focusing on helping customers achieve value quickly, feel supported from day one, and remain engaged long‑term. You’ll contribute directly to customer growth, retention, and loyalty by ensuring every new customer starts their journey with confidence.

 

Your responsibilities include:

 

Customer Activation & Onboarding

  • Set up new customer accounts accurately and on time.
  • Send welcome communications and guide customers through first login and initial setup.
  • Provide friendly product orientation and signpost helpful resources.
  • Keep onboarding checklists, logs, and customer notes up to date.
  • Support pre–go‑live checks on accounts, permissions, and access.

Proactive Customer Support

  • Monitor early customer usage and identify risks such as low engagement.
  • Provide proactive outreach based on usage triggers.
  • Share updates on any issues that may affect onboarding or access.

 

Technical Guidance & Troubleshooting

  • Assist with basic access queries, login issues, and general troubleshooting.
  • Process password resets, account changes, and contact updates.
  • Help customers navigate the platform and use key features.

 

Learning Content

  • Support the creation and upkeep of digital learning content on the LMS (Totara).
  • Ensure learning materials are accurate, up to date, and correctly restricted for users.

 

What is the Best Thing About This Role?

 

You get to make a real difference to someone’s experience with ICA. Our Learners often arrive feeling unsure about new systems or processes, and you’re the person who helps everything click into place. Every day brings a mix of tasks - from guiding someone through their first login to sorting a quick technical fix - so the work stays varied and interesting. 

 

What is the Most Challenging Thing About This Role?

 

Some queries can be time‑sensitive, especially when learners are trying to log in for an exam or to begin a course. In those moments, they need quick, clear support, and you’ll be working within set SLAs to make sure they aren’t left waiting. You may also be handling more than one request at once, so you'll need to stay focused and organised.

Essential and desirable capabilities

To be successful in this role, you must have:
  • Experience in a customer‑facing role such as onboarding, customer support, service desk, or customer success.
  • The ability to confidently guide customers through their first login, setup steps, and basic product orientation.
  • Strong problem‑solving skills, especially when troubleshooting access, login, or system‑navigation queries.
  • Comfort handling basic technical issues, with good judgement on when to escalate more complex problems.
  • Experience using CRM or ticketing systems to log activity, track progress, and manage tasks efficiently.
  • Clear, friendly written and verbal communication skills with a supportive, customer‑first approach.
  • High attention to detail when updating accounts, processing changes, or completing onboarding checklists.
  • Strong organisational skills and the ability to manage your workload effectively to meet SLAs.

 

To be successful in this role, it would be great if you have:

  • Experience onboarding customers onto digital learning platforms or e‑learning products.
  • Familiarity with LMS systems.
  • An understanding of customer engagement and adoption metrics.
  • Experience creating or maintaining help articles, guides, or support documentation.
  • Exposure to analysing basic usage data or reporting onboarding activity.
  • Previous experience supporting product introductions, training sessions, or customer education.

We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.

Before you go....

About Us

 

ICA is the leading professional body for the global compliance community. Since 2001, we’ve helped over 150,000 professionals across 152 countries enhance their knowledge and skills. We inspire and enable our members to conduct the right business in the right way.

 

Join us and do Work That Means Something

 

At Wilmington plc, we help global customers to do the right business in the right way - providing trusted data, insights, and education to navigate the Governance, Risk and Compliance (GRC) landscape.

 

When you join us, you’ll not only make a real difference for our customers, you’ll also enjoy flexibility through hybrid working and benefit from a wide range of learning, career, and development opportunities.

 

Whether you're just starting out, returning to work after a break, or looking to take your next step, you’ll be doing work with meaning.

 

Join us and make a real difference. Click on “APPLY” today!

 

 

The Legal Bit!

 

The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

 

*Please note that this role may remain advertised until an offer of employment has been made.

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