Meeting and Events Specialist

Job Role: Meeting and Events Specialist

Location: Hybrid - Charlotte, North Carolina, USA

Salary: $50,000 - $60,000

Why do we want you?

Are you a pro-active Events Specialist looking take the logistical-ownership across a variety of events? 

We are looking for an experienced B2B events professional to join our dynamic team and manage our conferences and virtual events, taking full ownership of the logistics of these. 

If you're experienced in the world of B2B events and are passionate about delivering exceptional event experiences, apply today to play a key role in creating memorable and impactful events! 

Please note: To complete your application, you will be redirected to Wilmington plc’s career site.

At Wilmington plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked “apply”!

You'll be responsible for supporting the planning, coordination, and execution of our conference events as well as content support for key events in the portfolio.

Other responsibilities include:

• Assist in the planning & coordination of conference events, speaker coordination, and logistical arrangements.
• Content production including agenda formulation, market research and speaker selection. 
• Copywriting session descriptions and editing marketing collateral. 
• Managing advisory boards and steering committees as needed. 
• Building and maintaining relationships with key stakeholders, such as potential speakers and sponsors.
• Onboarding sponsored speakers and balancing relationships while maintaining the integrity of conference content.
• Support the implementation of event technology solutions and tools to streamline registration, attendee engagement, and post-event evaluation processes.
• Provide administrative support to the conference team, including scheduling meetings, collecting and maintaining speaker materials, preparing materials, and maintaining project documentation.
• Manages speaker information in conference databases and ensures attendees have accurate, up-to-date information on speaker bios.
• Serve as a primary point of contact for conference speakers and provide responsive, high-quality customer service.
• Delivers approved banners and social media content to speakers to encourage promotion of the conference event/their conference session.
• Assist with onsite event logistics and provide support to our speakers, sponsors and exhibitors. 
• Manages virtual events and virtual conferencing platforms as necessary. 

We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...

To be successful in this role, you will also need to have/ be:

• Strong experience in an event planning/ conference coordination or similar role.
• Solid copywriting skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with a customer service-oriented approach and the ability to work effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software and tools (e.g., Cvent, Eventbrite) is a plus.

We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.

What we’ll give you

When you join us, you’ll be able to utilise hybrid working, and receive benefits that include a generous number of vacation days, 401K Pension and, Medical, Dental and Life Cover (if you work over 30 hours per week).

About us

Foundation Research Association (FRA) is part of Wilmington plc and is the preferred  resource  for  professionals  seeking  cutting-edge information on the next wave of business opportunities in the areas of finance, law enforcement, government, legal and compliance. FRA produces more than 20 conferences annually, focused  on  sophisticated  topics  and  ample networking opportunities  for  thousands  of  executives  from  mid-  to  senior-level  and  C-suite

Find What You’re Looking For

We are ambitious and inclusive, filled with integrity and curiosity. We are Wilmington plc. Are you? Join us and achieve more within your career with mutual respect, support, and fair rewards.

Click on “APPLY” today!

The Legal Bit!

The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

*Please note that this role may remain advertised until an offer of employment has been made.

#LI-Hybrid