Event Co-ordinator

 

Job Role: Event Co-ordinator

Location: Hybrid - London

Salary: Competitive (DoE)

Contract: Maternity cover, fixed term for 12 months

 

Why do we want you?

Are you a pro-active Event Administrator /Event Specialist looking take the logistical-ownership across a variety of events? 

 

We are looking for an Events Professional to join our dynamic team and manage our forums, virtual events, and webinars, taking full ownership of the logistics, budgeting, and supplier management of these. 

 

If you're experienced in the world of B2B events and are passionate about delivering exceptional event experiences, this is your chance to join a market-leading company and play a key role in creating memorable and impactful events! 

 

“No-one understands the NHS better”

 

HSJ Information Ltd (previously Wilmington Healthcare) covers HSJ Market Intelligence, the UK’s most advanced NHS Data Analysis agency: HSJ Advisory, a consultancy specialising in NHS-Industry partnership and market access; HSJ, the journal for healthcare leaders and HSJ Events, inspiring healthcare leaders to transform patient care.

 

We partner with hundreds of life science companies – pharma, MedTech, diagnostics, and digital – to optimise their planning, execute their launch, and advance their customer engagement, and ultimately build partnerships with the NHS. 

With the support of our Senior Event Manager, you will take ownership of various operational aspects that support the delivery of our events. You will also be delivering our smaller (150 pax) 1-day forums, virtual events and webinars. 

 

As our Events Executive, you will be responsible for:

• Leading on the logistical side of events, including speaker liaison, delegate management, venue management and partner (sponsor) management.
• Managing the budget for each allocated event, updating estimates, managing POs & invoices and reporting any overspend.
• Setting up webinars and virtual events in the platform, adding content, speakers.
• Liaising with venue for live events, providing them with the set up, timing and health & safety information and liaising with Production company to create stage sets.
• Providing a brief to designers for event signage and branding plan, and over-seeing this through to final sign-off.
• Collecting post-event feedback to share in debrief meetings.
• Attending our events and supporting the team in delivering outstanding customer experience throughout. This will require UK travel and overnight stay from time-to-time. 

We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...

 

We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.

 

In order to be successful in this role you must have / be:

 

• Solid experience of delivering live events in a B2B capacity.
• Customer service experience.
• Understanding of financials in relation to invoicing, POs and payments.
• Excellent written and verbal skills.
• Attention to detail. 
• Demonstrate initiative.
• Experience of presenting event updates to stakeholders.
• Ability to remain calm under pressure and adapt to changes.

You are goal orientated, planning focused and you enjoy influencing and persuading others through delivering messaging in a motivational personalised manner to your target audience. You are sociable and a fantastic relationship builder who has outstanding verbal communication skills and uses empathy to understand and relate to others. You are resilient and adapt to change with ease.

Discover Your Potential with Us

 

At HSJ Information Ltd, we believe in empowering our people to take ownership of their careers. You’ll find the support, opportunities, and values needed to thrive—whether your goals are personal or professional. We champion inclusivity, innovation, and integrity, fostering a culture of collaboration and curiosity.  We shortlist all applicants who meet our essential role criteria, in addition we guarantee an interview for all disabled applicants who meet the essential role criteria.  If you would like to be considered for this scheme, you require an alternative method of applying, or require any reasonable adjustments please contact us at opportunities@wilmingtonplc.com.

 

Our team is courageous, creative, and passionate about making a difference. If this sounds like the environment where you’d succeed, join us and make your mark. When you join us, you’ll be able to utilise hybrid working, and receive benefits that include a generous commission scheme, pension, life assurance, additional holiday purchase, healthcare, cycle to work scheme, discount vouchers and access to wellbeing resources.

 

Apply now to embark on a new challenge with HSJ Information Ltd.

 

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