• Office Administrator

    Job Locations ES-Madrid
    Posted Date 2 weeks ago(8/10/2018 2:58 PM)
    # of Openings
    Interactive Medica
  • Company Outline

    IM Logo


    Interactive Medica is a pure cloud player giving clients all the advantages of a cloud and SaaS application platform focusing on Life Sciences. This platform applies the advantages of cloud technology so that our clients can better differentiate their products and services versus less agile competitors.


    Interactive Medica serve clients in 46 countries and are present in UK, Sweden, Germany, Netherlands and Spain.


    Job Role:  Office Administrator

    Location: Madrid, Spain

    Closing Date:  *21st October 2018

    Main Purpose of Role

    We know how critical our employees are to us achieving success, so we make sure we recruit great people to help us to maintain the trust of our customers and develop new, innovative products.  This is a place where you can truly progress. A place where you can be heard.  Here, combining know-how with a great attitude will give you the opportunity to succeed. We are able to offer exceptional career development opportunities and as such we are now looking for an Office Administrator to join our team in Madrid.


    You will be supporting the following functions;



    • Raising sales invoices (quarterly and ad-hoc)
    • Credit control
    • Coding and authorisation of purchase invoices
    • Collating receipts and coding the company credit card
    • Sending sales and purchase invoices to Swedish Accountants


    • Submitting payroll information to HR incl. Sweden/Spain absence reports, Spain IRPF travel reduction
    • Admin of Seguridad Laboral
    • Holiday approval admin
    • Manage cleaning services/office cleaner


    • Keep accurate records of:
    • WWW Domain Registrations
    • 3rd party software
    • Reception/office management/switchboard
    • Travel booking and management incl. VAT invoices

    Client Services

    • Preparation of training documentation, manuals
    • Train end users (this is a nice to have not a perquisite)

    Marketing Services

    • Maintain corporate image templates
    • Maintain repository of Marketing presentations
    • Maintain IM Cloud Release Notes repository
    • Admin of IM LinkedIn areas
    • Admin of Company website

    Skills and Experience Required

    • This role is available for local candidates already authorised to work in the role’s country only. Wilmington Plc will not provide relocation or sponsorship for this role.
    • Good command of English (B2 or higher is mandatory).
    • Multinational company job experience.
    • Educated to degree level in a relevant discipline.
    • Advanced user of Microsoft Office.
    • Strong experience in a similar function
    • Critical competencies:
    • Organised and structured.
    • Communication skills to grasp the situation, find the fact, analyse the problems and advise the suggestion in friendly atmosphere.
    • Ability to work independently once being given direction and/or instruction.
    • Problem solver, with initiative.
    • Customer orientation.
    • Ability to manage shifting priorities within strict time frames.
    • Embrace the challenge of continuous innovation.
    • Foster a culture of open-mindedness.
    • Detail and quality orientated.


    We are focused on ensuring that Wilmington remains a great place to work. We value our people and we continue to invest in their career development. We encourage learning and career opportunities are possible across all Wilmington companies.


    "We are committed to equality, equality of opportunity and valuing diversity"




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